Job Description
Unilever UAE is currently seeking to hire a Supply Chain Secretary to provide secretarial and administrative support to the manager and his/her team whilst in addition assisting in the project management activities of the department as a whole. The job holder must be capable of managing their own time effectively and keep the line manager and his team updated and informed on important and urgent issues which arise particularly during his absence.
Duties and Responsibilities
Diary management – managing competing priorities.
Screening, redirecting and responding to mail, as appropriate
Typing of general correspondence, emails and reports.
Produce accurate memos, reports and documents using Microsoft Word, either from written notes or from dictation tapes
Preparation of PowerPoint presentations,
Able to create and update Excel worksheets, including the formatting and the use of formulas
Organization of international and local travel, including preparation of itineraries, visas, etc. together with management of out of office requirements.
Organizing local and international meetings.
Liaison with internal customers and external suppliers – developing knowledge of key individuals.
Keeping individual and central filing systems up to date.
Pro-actively tackling issues related to administrative processes to ensure speed and efficiency.
Responding to queries and requests for information from Exco / HR Exec / Regions / countries etc. on an ad hoc basis.
Processing expenses.
Provide cover for the PA to the SVP (and vice versa) when required
Ensuring that any reference material within the department is kept up to date
General secretarial support e.g. photocopying, arranging couriers etc
Job Requirements
Minimum 3 years Secretarial experience required
Enthusiasm to want to learn and understand the role and activities of the department
Discretion and confidentiality are key in all aspects of this role
Strong organisational skills – able to juggle competing priorities
Strong interpersonal skills – diplomatic, tactful and confident in chasing and following up actions in project activities
Key competencies
Excellent in Microsoft applications including Word, Excel, Power Point
Accuracy and speed are important.
Team oriented – assisting colleagues where necessary and ensuring appropriate secretarial cover is maintained between core hours
Focused on service – high regard for service standards and meeting the needs and expectations of the management team and other internal customers
Ability to use own judgement, make decisions and refer to managers when appropriate
Job Details
Company/Organization: Unilever
Employment Type: Full-time Job
Job Functions: Supply Chain
Job Location: Dubai, United Arab Emirates
Application Deadline: 05 December 2018
