• Unilever UAE Careers | Supply Chain Secretary

    Unilever UAE Careers | Supply Chain Secretary

    Location: Dubai, UAE
    Published:

    Job Description

    Unilever UAE is currently seeking to hire a Supply Chain Secretary to provide secretarial and administrative support to the manager and his/her team whilst in addition assisting in the project management activities of the department as a whole. The job holder must be capable of managing their own time effectively and keep the line manager and his team updated and informed on important and urgent issues which arise particularly during his absence.

    Duties and Responsibilities

    • Diary management – managing competing priorities.

    • Screening, redirecting and responding to mail, as appropriate

    • Typing of general correspondence, emails and reports.

    • Produce accurate memos, reports and documents using Microsoft Word, either from written notes or from dictation tapes

    • Preparation of PowerPoint presentations,

    • Able to create and update Excel worksheets, including the formatting and the use of formulas

    • Organization of international and local travel, including preparation of itineraries, visas, etc. together with management of out of office requirements.

    • Organizing local and international meetings.

    • Liaison with internal customers and external suppliers – developing knowledge of key individuals.

    • Keeping individual and central filing systems up to date.

    • Pro-actively tackling issues related to administrative processes to ensure speed and efficiency.

    • Responding to queries and requests for information from Exco / HR Exec / Regions / countries etc. on an ad hoc basis.

    • Processing expenses.

    • Provide cover for the PA to the SVP (and vice versa) when required

    • Ensuring that any reference material within the department is kept up to date

    • General secretarial support e.g. photocopying, arranging couriers etc


    Job Requirements

    • Minimum 3 years Secretarial experience required

    • Enthusiasm to want to learn and understand the role and activities of the department

    • Discretion and confidentiality are key in all aspects of this role

    • Strong organisational skills – able to juggle competing priorities

    • Strong interpersonal skills – diplomatic, tactful and confident in chasing and following up actions in project activities

    Key competencies

    • Excellent in Microsoft applications including Word, Excel, Power Point

    • Accuracy and speed are important.

    • Team oriented – assisting colleagues where necessary and ensuring appropriate secretarial cover is maintained between core hours

    • Focused on service – high regard for service standards and meeting the needs and expectations of the management team and other internal customers

    • Ability to use own judgement, make decisions and refer to managers when appropriate

    Job Details

    Company/Organization: Unilever

    Employment Type: Full-time Job

    Job Functions: Supply Chain

    Job Location: Dubai, United Arab Emirates

    Application Deadline: 05 December 2018

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