Job Description
Under the supervision of the Operations Manager, the Operations Analyst will support the Policy Advisor and the WPS and HA team specifically and the operations team overall. The Operations Analyst leads and fosters collaboration within the team for better programme delivery with programme staff with a focus on WPS/HA and a client-oriented approach. The Operations Analyst works in close collaboration with programme teams in the Regional Office, providing close guidance to programme staff who perform adjunct operations functions, ensuring that such staff are knowledgeable of rules and procedures governing programme finances, donor reporting, and personnel. She/he also works in collaboration with operations staff in other UN Agencies.
Duties and Responsibilities
Your main responsibilities in this role include the following:
Provide professional expertise and technical support to the programme teams on operational issues
Provide input to the annual workplan for the programme teams and oversee its implementation and monitoring
Participate in review meetings and provide technical support to the assessment of the managerial and operational capacities of implementing partners in collaboration with the programme and technical team
Guide and implement business process mapping and the establishment of internal standard operating procedures in all areas of the Operations Team’s functions
Implement corporate, budget, financial, procurement, and HR policies and systems and identify training for staff and project personnel on these issues
Ensure a continuous flow of information between the Country Office and Regional Office/HQ focusing on WPS and HA
Oversee all operations activities, including finance, human resources, procurement, transport, IT, security, administration and ensure they follow UN Women rules, regulations, policies and procedures focusing on WPS and HA
Coach and mentor programme support staff: provide feedback and coaching as needed.
Provide professional expertise and technical support to the management of office and programme financial resources
Exercise proper financial controls
Report locally and to HQ in a timely manner on established structures
Review and take corrective action as appropriate on audit findings focusing on WPS and HA
Perform Manager Level 1 role in ATLAS for voucher and PO approvals.
Participate in coordination and facilitation of recruitment processes and contract management.
Manage the provision of goods and services for the RO and projects following established corporate procedures regarding sub-contract review and awarding of contracts, evaluate for cost effectiveness and manage the negotiations in connection with eventual agreements
Provide professional recommendations to the preparation of procurement plans
Ensure proper inventory control of assets and liabilities.
Participate in inter-agency meetings and working groups to ensure UN Women’s interests are reflected in common system activities related to common services and premises, cost recovery and cost sharing arrangements, privileges and immunities, entitlements and salary surveys, security etc
Liaise with UNDP and other UN agencies on operational issues, activities, and collaboration.
Ensure knowledge is shared and adequately applied between the Regional Office and other COs/MCOs in the region.
Coordinate the WPS/HA operations in the Regional Office (RO) in accordance with UN Women rules and regulations and policies and strategies
Coordinate the planning, expenditure tracking and auditing of financial resources in accordance with UN Women rules and regulations and policies and strategies focusing on WPS and HA.
Provide Human Resources services.
Oversee procurement processes with focus on WPS and HA.
Participate in inter-agency activities as required.
Contribute to knowledge sharing between the CO’s and RO.
Job Requirements
Master’s degree or equivalent in Business Administration, Public Administration, Finance, HR, or related field is required.
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
At least 2 years of progressively responsible experience at the national or international level, in office management, operations or finance
Experience leading a team is an asset
Experience in working in a computer environment using multiple office software packages, experience in handling of web based management systems and ERP systems, preferably PeopleSoft
Experience of accrual accounting, IPSAS or IFRS is an asset
Professional background in programming/ projects management is an asset.
Fluency in English and Arabic is required.
Knowledge of the other UN official working language is an asset.
Education:
Experience:
Language:
Job Details
Company/Organization: UN Women Egypt
Employment Type: Full-time Job
Job Functions: Business Development, Sales
Job Location: Cairo, Egypt
Expected Duration of Assignment: One year
Application Deadline: 21 December 2018
Apply on UNDP website
