Job Description
The Executive, Student Services will report directly to the Manager, SAA and his/her role is to support and to coordinate Student Union and Student Organizations events and functions and engage students’ on-campus. The Executive, Student Services works collaboratively with the ICDC and alumni personnel, faculty members, staff from the other student support units at the University and student leaders to ensure a vibrant student life and happy environment on-campus.
Duties and Responsibilities
Your main responsibilities in this role include the following:
Assist in the overall planning and implementation of the DSS annual activities including Freshmen Orientation Day, Annual Honor Award, Annual Student Life Award Ceremony, Graduation Ceremony, Cultural trips, Sport and clubs activities etc.
Provide assistance and support for all programs and events under the Student Services portfolio.
Work closely with other campus offices (Graphic Design, Registrar, IT, and Academic Advising Unit, etc) to assure smooth functioning of the projects.
Work closely with Student Union and Student Organizations providing support /supervising their events and activities
Assist in the production of management reports related to the work of student services.
Keep the online student events master calendar updated.
Organize work files and information for events and meetings. Draft agendas, take minutes of meetings, make nametags, set up catering, reserve rooms and set up work orders for room set up. Assist with stuffing packets, drafting packets materials and resources, and working with participants during and after the events.
Maintain an orderly and welcoming office environment, greet all visitors with pleasant and professional demeanor, and assist students and visitors in locating campus resources and services (including other offices on campus, parking information, local information about UD).
Develop DSS Newsletter and distribute it to the targeted audience.
Maintain databases of external service providers for program administration.
Help in securing sponsors for the Student Events.
Maintain and update students’ activities records as appropriate.
Promote events / projects to the UD community via electronic and printed materials.
Keep regular contacts with students using different communications tools.
Solicit quotations from service providers and confirm food orders when needed.
Help in maintaining Student Services webpage and ensure that the uploaded materials are current and relevant.
Complete purchase requests for each event and file them appropriately.
Contribute to the implementation of the Student Affairs major events.
Handle the application process of the transportation service and advertise the bus schedule.
Monitor Student Union and Clubs offices and Female Lounge on a regular basis and report possible violations of these students’ facilities
Carry out other duties as assigned by the Manager, SAA.
Job Requirements
Bachelor degree in Business Administration preferred.
Work Experience in a university setting is preferred.
Cultural sensitivity and the ability to empathize with students issues.
Effective communication skills in English and Arabic (written and spoken).
An independent self–starter with initiative and excellent time management skills with eyes for details.
Demonstrate ability as team player (flexibility, cooperation, ‘can-do attitude’).
Strong organizational skills with strong detail orientation.
Experience in event planning.
Skilled at planning, organizing and multi-tasking, understands the importance of deadlines and timelines.
Job Details
Company/Organization: University of Dubai
Vacancy Type: Full-time Job
Job Location: Dubai, United Arab Emirates
Application Deadline: N/A
Apply For Job
Kindly send your comprehensive resume including current and expected salary to amarzak@ud.ac.ae
NB: Mention job title “Executive - Student Services” in mail subject
NB: Only shortlisted candidates will be notified
