• Zayed University Careers | Administrative Officer, UAE

    Zayed University Careers | Administrative Officer, UAE

    Location: Abu Dhabi, UAE

    Job Description

    Administrative Officer-College of Humanities and Social Sciences - Abu Dhabi

    The College of Humanities and Social Sciences seeks an incumbent for the position of Administrative Officer to provide administrative support in coordinating a variety of administrative and operational activities in the college.

    Duties and Responsibilities

    Your main responsibilities in this role include the following:

    • Performs administrative duties for the Dean and Associate/Assistant Dean.

    • First point of contact for students and faculty and a variety of internal and external clients and colleagues.

    • Receives incoming visitors and phone calls and responds to requests.

    • Prepares bilingual Arabic and English correspondence, presentations, reports, agendas, background materials and minutes. Maintains files and stock of informational material for visitors.

    • Organizes and schedules meetings and appointments, notifying attendees of location and time. Coordinates room bookings, equipment and catering for supervisor.

    • Collects, screens, distributes mail and prepares outgoing mail and liaises with courier companies for collection, when needed.

    • Maintains office supplies and equipment.

    • Collects, distributes and sends faxes, performs photocopying, maintains working order of the office machinery.

    • Maintains updated College faculty databases as well as tracking and retrieving frequently requested.

    • Coordinates and liaise events and Conferences under the CHSS and keeps track of faculty PD.

    • Maintains student files; responds to student inquiries; maintains database on students.

    • Registers the attendance record of the students into the university system in case of faculty‘s absence.

    • Assists faculty in exam preparation for students.

    • Assist in the implementation and coordination of Digital Badges

    • Contributes to special projects when required.

    Job Benefits and Offers

    • The University’s benefits package is highly attractive, with competitive salaries, housing, a furniture allowance, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.

    Job Requirements

    • Must possess a Bachelor degree from an accredited institution, with a minimum of 2 years of experience working in a secretarial/ administrative role, preferably with senior management or in an educational institution.

    • Demonstrated success in planning, organization and execution of programs, events, service and deliverables.

    • High degree of computer competency using email, Office (Word, Excel and PowerPoint), web-based tools.

    • Sound working knowledge of Zayed University is preferred.

    • Bilingual (English/Arabic) is an asset

    • Experience working in the academic environment.

    Job Details

    Company/Organization: Zayed University

    Employment Type: Full-time Job

    Job Location: Abu Dhabi, United Arab Emirates

    Application Deadline: N/A