• NYUAD Careers | Immigration and Relocation Services Administrator

    NYUAD Careers | Immigration and Relocation Services Administrator

    Location: Abu Dhabi - United Arab Emirates

    Job Description

    Immigration and Relocation Services Administrator - Human Resources

    New York University Abu Dhabi (NYUAD) seeks to appoint an Immigration and Relocation Services Administrator reporting to the Manager, Immigration Services.

    The Adminisrator will coordinatate all administrative tasks related to immigration processes for all employees, families, and students. The induvidual will be responsible for administering relevant immigration checks and document legalization processes, for all academic, research, administrative, and contract candidates seeking employment at NYUAD. The incumbent will also administer visit visas for candidate weekends, students and all NYUAD visitors.

    Duties and Responsibilities

    Your main responsibilities in this role include the following:

    • Immigration check - Communicate with candidates on timely basis, to familiarize them with the process, collect necessary data and information, and answer questions and inquiries as they arise. Administer the Itimad or any other government portal and maintain the trackers for all cases, and prepare reports.

    • Legalization of Documents - Coordinate legalization of documents required for security clearance and residence visas such as academic degrees, marriage certificates, and birth certificates of children. Ensure timely communication with external service providers and employees with relevant update. Keep tracking sheets for legalization process updated for each vendor and ensure filing of electronic and hard copies to individual folders. Provide reports as needed. Ensure safe keeping and delivery for original documents to the owners

    • Residence Visas - Communicate with all new hires, answer all queries, compile documents, and prepare documentation for work permit and entry permit applications for obtaining residence visas. Administration of required documentation for post arrival visa formalities for employees and their families. Tracking visa, labor card and Emirates ID card renewal dates, communication on timely manner and preparation of required documentation for visa renewals of employees, and their families

    • Students Visas - Compile all the information related to students’ visas, new and renewal, in coordination with internal and external stake holders and service providers. Prepare documentation for visa applications. Maintain all immigration related paper files and documentation for students, electronic and manual files. Answer any routine immigration related questions from students and provide satisfactory customer service

    • Off boarding and visa cancellation - Preparare visa cancellation documentation for departing employees, their families and students

    • Visit Visas - Receive all visit visa requests through the Portal for all candidate weekends, students and NYUAD visitors. Compile and coordinate the necessary documents for service providers to process visit visas. Maintain tracking sheets and ensure ongoing communications take place with Requestors, provide status updates, monitor troubleshooting and produce needed reports.

    • Compiling Information, Maintaining Records, & Administering systems - Collect all information and create individual files for all new candidates to be transferred to new hire files as necessary. Keep individual archives for each candidate as electronic and manual files. Administer government portals for NYUAD accounts, update the immigration systems, trackers, and spreadsheets

    • Immigration Trackers and Guidelines - Keep up-to-date with laws and regulations changes. Administer all required changes and updates to all departmental manuals, guides and intranet page

    Job Requirements

    • Bachelors Degree

    • Bachelors degree in business administration

    • Desirable Qualifications

    • Minimum 3 years working experience in the UAE in a similar role

    • Fluency in spoken and written Arabic

    Job Details

    Company/Organization: New York University Abu Dhabi - NYUAD

    Employment Type: Full-time

    Job Location: Abu Dhabi, United Arab Emirates

    Application Deadline: N/A