• Abu Dhabi University Careers | Administrative Assistant

    Abu Dhabi University Careers | Administrative Assistant

    Location: Abu Dhabi - United Arab Emirates
    Published:

    Job Description

    Reports to the Dean/Department Head. The purpose of this role is to effectively manage correspondence, documentation, filing and other affairs of the College/Department, in general.

    Duties and Responsibilities

    Your main responsibilities in this role include the following:

    • Coordinates the process of distributing internal documents to other departments/college

    • Administers schedules and other messages to the students

    • Delivers messages from all faculty in the college to targeted recipients

    • Coordinates with students, suppliers, and subcontractors in matters related to the department/college.

    • Attends to walk-in clients and phone calls for the department/college and screening them before forwarding.

    • Reviews all incoming correspondence in all forms, electronic and others, before forwarding to the relevant personnel in the department/college.

    • Proactively reminds and supporting the department/college in tasks and follow up for completion as per targets.

    • Files documents appropriately, both in the electronic and other forms.

    • Provides secretarial support to the College and its staff, including, but not limited to:

      • Arranging travel and accommodation

      • Preparing presentations

      • Drafting letters

      • Compiling reports

      • Arranging meetings within the University and outside

      • Creating agenda and minutes of meeting

      • BRF follow up

      • Following up for actions


    Job Requirements

    • UAE Nationals Only

    • Diploma or equivalent

    • 2-3 years’ Experience as Admin Assistant

    • Experience as an Administrative Assistance in educational field Higher education experience highly preferred

    • Committed, Organized, Time management, Able to work under pressure.

    • Excellent IT skills in MS Word, Excel and Power point

    • English is a must, Arabic is preferred

    Job Details

    Company/Organization: Abu Dhabi University

    Employment Type: Full-time

    Job Location: Abu Dhabi, United Arab Emirates

    Application Deadline: N/A

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