Job Description
ALEXBANK is currently recruiting for the role of General Secretariat Officer
Duties and Responsibilities
Your main responsibilities in this role include the following:
Support in the arrangements of the Senior Meetings upon business and legal needs.
Provide support to the Bank’s Shareholders whenever needed (e.g.: KYC updates, Adhoc projects, reports and collating information).
Draft correspondence to external stakeholders, and senior management
Support in ensuring the necessary legal registers are established and properly maintained and ensuring that the Bank's Board and Committees minutes are maintained and to be retrieved according to internal controls.
Support in providing the Board of Directors with the needed information and follow-up with the relevant parties to support the board taking the needed decisions
Support in keeping the management charter updated and approved by the Board of Directors.
Support in collating the Board and Governance Committees materials within reasonable time for the Board.
Participate and record minutes of Board of Directors and Committees meetings
Support in scheduling, agenda preparation and ensuring timely delivery of materials to the Board and senior management
Support in coordinating all meeting logistics including accommodations, meals and equipment
Review, draft as required, and ensure timely preparation and signature of all meeting minutes
Handle the administration work (e.g.: archiving, filing,) and management meetings calendars.
Job Requirements
Law Graduate is a plus
Corporate Governance and Legal experience 3-5 Years.
Previous experience in working with AGMs, Boards, Board Committees and Management Committees
Excellent written English skills, honed through significant experience in minute and/or other forms of formal report writing. The post-holder should demonstrate experience and ability to re-present researched/analyzed information in a cohesive and well-structured format.
Excellent written and verbal communication skills including report drafting and delivering presentations
Extensive knowledge of applicable Laws, Corporate Governance Codes and guidance such as the CBE Corporate Governance, Companies Law, etc.
Excellent presentation and reporting skills with excellent attention to detail
Strong organizational, planning and problem-solving skills, ability to multi-task and demonstrate flexible thinking
Well-developed interpersonal skills.
Positive and ambitious attitude, and ability to work on own initiative
Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing environment.
Proven relevant experience in clerking committees which will have been acquired over a number of years.
