• Hapag-Lloyd AG Careers | Personal Assistant to Senior Director - Dubai, UAE

    Hapag-Lloyd AG Careers | Personal Assistant to Senior Director - Dubai, UAE

    Location: Dubai, UAE
    Published:

    Job Description

    Assist in the management and prioritization of (2)superiors’s time by maintaining their diaries

    Take the initiative to resolve issues quickly and in an appropriate manner

    Provide efficient and responsive general administrative services to the department

    Duties and Responsibilities

    Your main responsibilities in this role include the following:

    • Manage the scheduling and arrangement of meetings, ensuring guests are well taken care of

    • Conduct periodic meetings with superior to discuss upcoming engagements, invitations, and other requests

    • Ensure superior is fully briefed on and prepared for any upcoming engagements or meetings, conducting appropriate research on his or her behalf, as required

    • Document meeting minutes and distribute across relevant parties

    • Manage and maintain superior’s diary, assisting in the prioritization of his or her time appropriately

    • Maintain an organized filing system, liaising with clients, suppliers, and staff, as required

    • Monitor and screen incoming communication, responding as appropriate

    • Maintain an up-to-date and accurate record of documentation and electronic correspondence on behalf of superior

    • Ensure activities are conducted in line with the superior’s work habits and preferences

    • Coordinate travel arrangements, reconcile travel and expense reports for the superior and his team

    • Plan and organize workload, taking the initiative to resolve issues quickly and in an appropriate manner

    • Provide assistance to the management team during absences to ensure the maintenance of a high level of service

    • Ensure activities are carried out with discretion, upholding confidentiality as required

    • Operate and maintain office equipment for the department including printers, scanners, and copiers

    • Provide ad-hoc support as requested by superior and department staff


    Job Requirements

    • Minimum of 3 - 5 years of experience in a similar role

    • Degree or Diploma in secretarial/Administrative studies

    • Extensive experience in organizing and coordinating office operations

    • Excellent oral and written communication skills, fluent in English

    • Self-motivated, reliable, and willing to work flexible hours

    • Proficient computer skills with an in-depth knowledge of relevant software packages such as the MS Office Suite

    • Ability to work under pressure

    • Reliable and diligent in carrying out responsibilities

    • Accuracy and attention to detail

    • Strong organizational skills with the ability to prioritize, meet deadlines and manage multiple tasks simultaneously

    Job Details

    Company/Organization: Hapag-Lloyd AG

    Vacancy Type: Full-time Job

    Job Functions: Administrative

    Job Location: Dubai, United Arab Emirates

    Application Deadline: N/A

    Apply For Job

    Send your resume to rmecareers@hlag.com

    NB: Mention job title “Personal Assistant to Senior Director” in mail subject

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