• ENOC Careers | Admin Assistant, UAE

    ENOC Careers | Admin Assistant, UAE

    Location: Dubai, UAE

    Job Description

    Emirates National Oil Company Group (ENOC) for Oil & Energy is currently seeking to hire an Emirate Admin Assistant who will be responsible for the following tasks

    Duties and Responsibilities

    Your main responsibilities in this role include the following:

    • Typing, process and handle all correspondence e.g. memos, administration materials, normal faxes, etc.

    • Prepare PRs for department in Oracle and send it for necessary approval.

    • Liaise with ENOC on the P.O. and forward the same to Accounts section.

    • Assist in preparation of fairly complex reports / documentation (often technical in nature) as required e.g Department Score Card.

    • Document control - Preparation of all administration documents and ensure receipt of the same after signature (approvals, new account opening, inter-office memos, etc.

    • Organizes and maintains departmental files- ensures all documents are in placed in the respective files and open new files and periodically take out the dormant files.

    • Follow-up with other department for purposes of information gathering

    • Schedules meeting and prepare minutes and circulates the same as advised

    • Coordinates conferences/events/activities e.g. arrange venues, hotel booking, etc. for Emgas programs/special functions

    • Receives department visitors-serve as administration receptionist and handles visiting customers

    • Acts as lead worker in a variety of office functions

    • Attends to AQ switchboard / incoming telephone calls when operator is not available.

    • Performs related duties as assigned.

    Job Requirements

    • High School or Diploma graduate from a recognized institution.

    • 5 – 7 years experience in a similar senior secretarial/administrative role.

    • Very good communication skills.

    • Knowledge of other languages: Arabic/Urdu/Malayalam will be advantageous.

    • Proficient in MS Office applications

    Job Details

    Company/Organization: Emirates National Oil Company - ENOC

    Vacancy Type: Full-time Job

    Job Location: Dubai, United Arab Emirates

    Application Deadline: N/A