Job Description
Qatargas for Oil & Energy is currently hiring a Project Cost Admin Assistant
Provide domain knowledge and co-ordinate with team members in developing, supporting and executing contracts for company business units.
Assist in preparing management internal reports and analysis.
Carry out SAP entries and generate reports from SAP and dashboards
Prepare reports, presentation etc. for management and other stakeholders.
Provide a high level co-ordination/performance of various administrative and clerical support at position holder’s respective area of work, i.e., at Contracts Administration
Duties and Responsibilities
Your main responsibilities in this role include the following:
Administer the incoming/outgoing correspondences process. Ensure the process; receiving, registering and distribution, is handled on a timely and orderly manner.
Administer a filing system for all documentations with the ability for fast and easy retrieval to provide the same to Section staff as and when required.
Assist the Section staff in preparing various documents under guidance.
Compile data and prepare reports, do necessary update and ensure they are issued on time.
Assemble various document packages, prepare copies (controlled/un-controlled) for distribution, and maintain record of the same. Verify and ensure their correctness before passing on to the required person.
Monitoring the database and generating regular reports on the status of Key Issues.
Liaise with other groups within the Company to maintain effective documentation management and archiving requirements.
Administer contractor financial transactions; by handling below activities;
Receive, Register & Update contractor Field/service tickets
Validate contractor claims against corresponding contract terms and conditions
Create Service Entry sheets and validate cost allocation appropriately
Validate contractor invoices and liaise with Finance for payment release as per contract payment term
Update of Contractor A/R Statements
Support the Contracts Analyst in preparing the contract correspondences etc.
Understand and utilize Contracting Policies and Procedures.
Maintain proper filing of the records for various audit references.
Participate as a team in the development, review, improvement and implementation of business processes and workflows.
Other Specific duties related to Contracts Administration as assigned by the Head of section
Job Requirements
Qatari Nationals Only
Minimum High school certificate. Higher National Diploma (HND) or equivalent advantageous. Commerce/Accounting Diploma advantageous
Minimum 3 years of relevant experience.
Knowledge of financial and accounting procedures is an advantage
Very Good command of written and spoken English.
Excellent computer literacy, with high proficiency in MS Word, Excel, Power Point and Outlook. MS Access knowledge is an advantage. SAP knowledge is preferred.
Concern for quality, initiative, flexibility, self-confidence, teamwork and co-operation are the key competencies.
Good knowledge of Contract laws and industry practices
Good interpersonal skills and ability to work as a team member
Job Details
Company/Organization: Qatargas
Employment Type: Full-time Job
Job Location: Qatar
Application Deadline: N/A
