Job Description
The U.S. Mission in Kuwait is seeking one eligible and qualified applicant for the position of a Procurement Agent in the General Services Office
Duties and Responsibilities
Your main responsibilities in this role include the following:
The incumbent will be one of five Procurement Agents and provides procurement and contracting support to the Embassy and 20 associated agencies. Determines with the Procurement Supervisor the type of action necessary (procurement mechanism) and sources from which commodities or services are available. Works closely with and follows-up with requestors and vendors/contractors. Prepares the necessary procurement documents. Makes sure funding is secured before placing any order. The full gamut of the administrative functions involved with producing a procurement request and seeing requests through completion is the responsibility of this position. This position reports directly to the Procurement Supervisor.
The incumbent receives procurement requests from the Supervisory General Services Officer or Assistant General Services Officer and the Procurement Supervisor via designated systems. Under the supervision of the Procurement Supervisor, the incumbent manages the procurement process for all assigned requisitions submitted by various sections and agencies and performs a procurement mechanism for various commodities and/or services through procurement channels available under procurement regulations and procedures.
The incumbent is responsible of purchasing various commodities and services including but not limited to: General Services Administration (GSA) orders, medical supplies, office furniture, equipment and supplies, household furniture and appliances, automotive vehicles, petroleum products (diesel), building and equipment maintenance, repair and cleaning services and hard-to-find items. Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.Tools can include but are not limited to: purchase orders, blanket purchase orders (BPAs), task orders, delivery orders, credit card purchase orders, petty cash purchases, Department of State issuance of Requests for Quotations (RFQs), solicitations and negotiated contracts, and Indefinite Delivery Indefinite Quantity (IDIQs). Reviews documents for accuracy and completeness. Works closely in the early stages of planning with requestors, and if necessary, assists in preparing specifications required and identifies alternatives available. Conducts market research. Reviews responses, develops cost analyses, and prepares summaries, including recommendations, considering price, bidder capability, and other evaluating factors. If necessary, the incumbent leads negotiations or participates in negotiations with bidders in pre-award stages and with contractors in award/administration stages. In addition to the above, the incumbent has responsibilities related to special contracting (e.g., construction, vehicle purchase), by drafting solicitations using Department of State models and makes sure that all Federal Acquisition Regulations (FAR) clauses are updated, seeks Department of State approvals, Small Business Administration guidance, synopsis/posting requirements in FedBizOpps and the Embassy website. Incumbent provides procurement support for the assigned program area(s) and exercises considerable initiative, judgment, and originality to meet the objectives of each purchase. Day-to-day independent action is necessary to make the most advantageous procurement action by evaluating contractor responsiveness, responsibility, price, delivery dates, discounts, possible substitutes, and transportation and handling charges. Incumbent makes decisions based on procurement regulations, such as whether to meet requirements by ordering against an existing contract or through open competition, whether and how to solicit quotes, or what terms and conditions apply. Keeps up-to-date with changes to the FAR, procurement regulations, procurement bulletins, and Small Business Administration regulations.
Job Requirements
Completion of High School education is required
A minimum of three years of progressively responsible experience in contracting, acquisition, or administrative management
Level III Good Working Knowledge Reading/Speaking/Writing English and Arabic. This will be tested.
Must have a good knowledge of Kuwait market practices, local pricing customs practices, and of the capability and reliability of local suppliers. Complete awareness about, and acceptance of the required standards of ethics and integrity.
Excellent analytical skills and the ability to anticipate and evaluate actions/outcomes in technical work statements and budgets.
Ability to communicate clearly and concisely, both orally and in writing with all levels of contacts, both within and outside the Embassy.
Excellent negotiation skills are essential to orchestrate "win-win" settlements between disparate parties.
Excellent memory to absorb a great deal of data through reading and to recall it.
Excellent organizational skills to perform time management and to work on numerous different tasks at the same time, keeping them all moving forward to completion even though each is at a different life-cycle.
Strong ability to evaluate contractor performance against contractual requirements is a must. Organize, prioritize and perform multiple tasks to complete contracting assignments in an orderly and efficient manner.
Work within stringent deadlines to complete projects and assignments within a restricted time period. Must have a valid Kuwaiti driver's license.
Job Details
Company/Organization: U.S. Embassy in Kuwait
Employment Type: Full-time Job
Job Location: Kuwait City, Kuwait
Salary/Compensation: KWD 11,079 - 16,188
Application Deadline: N/A
