• AUK Careers | Administrative Assistant, Kuwait

    AUK Careers | Administrative Assistant, Kuwait

    Location: Salmiya, Kuwait

    Job Description

    Under the supervision of the Director of PR & Marketing, this position will provide special project, administrative, and secretarial support to the PR & Marketing Department at the American University of Kuwait.

    Duties and Responsibilities

    Your main responsibilities in this role include the following:

      General Support

    • Respond to routine phone calls, email inquiries, and department guests.

    • Draft and follow up on general correspondence (emails, faxes and official letters).

    • Organize and maintain general files and archives.

    • Handle campus facility reservations and media archives.

    • Manage trip bookings and event arrangements.

    • Administrative Support

    • Maintain the Department's calendar of appointments and scheduling.

    • Prepare meeting agendas and meeting minutes.

    • Prepare vendor contracts.

    • Process Financial Requisition Forms and maintain the Department’s financial and administrative files.

    • Other special projects as assigned by the supervisor.

    Job Requirements

    • Diploma or its equivalent required

    • Minimum 2 years administrative experience required

    • Skills and Abilities

    • Excellent verbal and written English and Arabic (highly desired) is an asset

    • Computer-literate (MS Office)

    • Budget management skills

    • Objectives preparation skills

    • Office machines skills

    • Organizational skills

    • Records management skills

    • Telephone skills

    • Verbal and written communication skills

    • General building & technical skills

    • The ability to deal with interruptions throughout the workday.

    • The ability to work some flexible hours.

    • Possess strong interpersonal and communication skills.

    • Operation of word processors, computers, office machines, and other equipment when required.

    • Ability to operate within a team-based environment.

    Job Details

    Company/Organization: American University of Kuwait - AUK

    Employment Type: Full-time

    Job Location: Salmiya, Kuwait