Job Description
Organisation: Building Technologies
Duties and Responsibilities
Your main responsibilities in this role include the following:
Devising and maintaining office systems, including data management, filing etc.
Maintaining confidentiality of all sensitive or proprietary information
Responsible for overall administrative tasks and for providing and supporting to clients or dealers/agents
Organizing and maintaining diaries and schedules complex appointments and meetings and ensuring their manager is well-prepared for meetings
Provide assistance and administrative support to appropriate level of management
Communicating and coordinating with all departments and with all management in respect of meetings to be setup and support with regards to necessary preparation for those meetings
Coordinates and establishes all travel arrangements, reconciles travel and expense reports, including cash and credit card purchases
Plan and implement office systems, layout and office equipment procurement. Organizing maintenance of systems, document records, space management, etc
Screening telephone calls, inquiries and requests, and handling them when appropriate
Identifies and resolves more complex problems and applies problem-solving skills in order to deal with most situations
Prepares various presentations, reports, statistical charts and briefings
Provide guidance to support staff/peers, as we as colleagues on the administrative functions in the unit
Job Requirements
Bachelor Degree or equivalent qualification from reputable university or College
At least 5-7 years’ work experience in similar function ideally from similar organization structure.
Solid understanding of processes and working tools to ful๏ฌll their purpose, how to effectively utilize them and how they interact with those of other business units.
Advanced IT skills. Excellent MS Office knowledge in particular Excel, Word and PowerPoint
Extensive experience in organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.
Job Details
Company/Organization: Siemens
Employment Type: Full-time
Job Functions: Internal Services
Job Location: Abu Dhabi, United Arab Emirates
Application Deadline: N/A
