• Siemens UAE Careers | Executive Assistant

    Siemens UAE Careers | Executive Assistant

    Location: Abu Dhabi - United Arab Emirates

    Job Description

    Organisation: Building Technologies

    Duties and Responsibilities

    Your main responsibilities in this role include the following:

    • Devising and maintaining office systems, including data management, filing etc.

    • Maintaining confidentiality of all sensitive or proprietary information

    • Responsible for overall administrative tasks and for providing and supporting to clients or dealers/agents

    • Organizing and maintaining diaries and schedules complex appointments and meetings and ensuring their manager is well-prepared for meetings

    • Provide assistance and administrative support to appropriate level of management

    • Communicating and coordinating with all departments and with all management in respect of meetings to be setup and support with regards to necessary preparation for those meetings

    • Coordinates and establishes all travel arrangements, reconciles travel and expense reports, including cash and credit card purchases

    • Plan and implement office systems, layout and office equipment procurement. Organizing maintenance of systems, document records, space management, etc

    • Screening telephone calls, inquiries and requests, and handling them when appropriate

    • Identifies and resolves more complex problems and applies problem-solving skills in order to deal with most situations

    • Prepares various presentations, reports, statistical charts and briefings

    • Provide guidance to support staff/peers, as we as colleagues on the administrative functions in the unit

    Job Requirements

    • Bachelor Degree or equivalent qualification from reputable university or College

    • At least 5-7 years’ work experience in similar function ideally from similar organization structure.

    • Solid understanding of processes and working tools to fulfill their purpose, how to effectively utilize them and how they interact with those of other business units.

    • Advanced IT skills. Excellent MS Office knowledge in particular Excel, Word and PowerPoint

    • Extensive experience in organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

    Job Details

    Company/Organization: Siemens

    Employment Type: Full-time

    Job Functions: Internal Services

    Job Location: Abu Dhabi, United Arab Emirates

    Application Deadline: N/A