Job Description
the General Civil Aviation Authority - GCAA is currently seeking to hire a Procurement officer
Duties and Responsibilities
Your main responsibilities in this role include the following:
Vendor Management Maintain correspondence with vendors on all matters relating to purchasing such as inquiries, tenders and orders.
Arrange and participate in pre-qualification site visits to suppliers and fabricators to assess capabilities and prepare reports.
Prepare the analysis with recommendations to appropriate Tender Committee.
Interview sales representatives of manufacturers, fabricators, agents; evaluate their potential to provide required commodities or services, discuss their business facilities, conduct site visits and judge their ability to meet the Authority's purchase requirements.
Where suitable, register these suppliers and recommend inclusion in vendor lists to users after qualification.
Assess vendor performance post completion of contracts.
Contracts Management Manage contracts post award to ensure timely execution in accordance with the requirements defined, track variances or deviations in contract performance and take corrective action to minimise such variations Material Requisition (Strategic Sourcing)
Review the approved MR and ensure completeness and accuracy information.
Identify the procurement routing channels, petty cash, RFQ and RFP. Identify procurement buying channels i.e. cash, web purchases, purchase order or the contract.
Obtain price estimation and/ or detailed information by using RFO process.
Source complex services or project services by selecting RFP route and comply with the RFP process.
Participate effectively and efficiently in TEC supporting PMO steering committee.
Tenders Arrange and coordinate pre-bid /post Purchase Order site visits and clarification meetings with the prospective bidders; seek clarification from prospective suppliers and coordinate with user departments for resolution and issue tender bulletins to all prospective suppliers, modifying scope of supply as necessary Purchasing Specification
Direct reviews of the technical specifications and terms of supply and advise changes and alternatives to suit Authority procedures; protect GCAA interests as well as getting a fair deal with the successful supplier.
Ensure that GCAA health, safety, environment, quality control and other objectives are communicated to the suppliers.
Add special conditions relevant to the payment terms and penalties in the event of delays in delivery etc in coordination with Finance and Legal Departments for deviations from the standard conditions.
Job Requirements
UAE Nationals
Bachelor Degree
At least 2 years of experience
Communication Fluency in both written and spoken English. Computer literate, Time management, Negotiation Problem solving Assessment techniques, Quantitative and qualitative measurement.
Job Details
Company/Organization: General Civil Aviation Authority - GCAA
Employment Type: Full-time
Job Location: Abu Dhabi, United Arab Emirates
