• Siemens UAE Careers | Personal Assistant

    Siemens UAE Careers | Personal Assistant

    Location: Abu Dhabi - United Arab Emirates
    Published:

    Job Description

    Organisation: Gas and Power

    Enhancing the communications within department/team/BU. Co-coordinating diaries, preparing agendas and minutes for meetings. General administration functions.

    Duties and Responsibilities

    Your main responsibilities in this role include the following:

    • Devising and maintaining office systems, including data management, filing etc.

    • Maintaining confidentiality of all sensitive or proprietary information

    • Responsible for overall administrative tasks and for providing and supporting to clients or dealers/agents

    • Organizing and maintaining diaries and schedules complex appointments and meetings and ensuring their manager is well-prepared for meetings

    • Provide assistance and administrative support to appropriate level of management

    • Communicating and coordinating with all departments and with all management in respect of meetings to be setup and support with regards to necessary preparation for those meetings

    • Communicating and coordinating with all departments and with all management in respect of meetings to be setup and support with regards to necessary preparation for those meetings

    • Coordinates and establishes all travel arrangements, reconciles travel and expense reports, including cash and credit card purchases

    • Plan and implement office systems, layout and office equipment procurement. Organizing maintenance of systems, document records, space management, etc

    • Screening telephone calls, enquiries and requests, and handling them when appropriate

    • Identifies and resolves more complex problems and applies problem-solving skills in order to deal with most situations

    • Prepares various presentations, reports, statistical charts and briefings

    • Provide guidance to support staff/peers, as we as colleagues on the administrative functions in the unit

    • Ensuring whilst the Manager is out of office that the office is run efficiently and smoothly


    Job Requirements

    • Extensive experience in organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

    • Experience of supervising admin office staff and maintaining office records.

    • Has experience particularly in coordination & cooperation with the prevalent multinational race environment within the Gulf Region.

    • Envision potential situations and counteracting the best outcomes, whilst maintaining confidentiality

    • Efficiently task delivery within demanding schedules and tight deadlines

    • Enhancing the communication within and between departments

    • Native English speaker, excellent communication both written and verbal in English

    • Good literacy on computers and programs (MS Office in particular)

    • Familiarity with Siemens network systems

      • Siemens Travel Network (STN)

      • Travel regulation requests through CSO

      • Internet controlled telephone conferencing

      • Business Travel Assessment Tool

      • Siemens e-form for all relevant requirements related to: Accounting/controlling including expenses, communications, legal/compliance, HR, IT, SRE, SCM

      • Intranet for relevant policies

    Job Details

    Company/Organization: Siemens

    Employment Type: Full-time

    Job Functions: Internal Services

    Job Location: Abu Dhabi, United Arab Emirates

    Application Deadline: N/A

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