Job Description
HSBC is currently recruiting for the role of Accounts Payable Officer
Duties and Responsibilities
Your main responsibilities in this role include the following:
Daily Tracking of invoices for HSBC Bank and HSBC Electronic Data Services against Service Level Agreement
Process all types of invoices related to departments/branches in HSBC Bank and HSBC Electronic Data Services within agreed SLA and in accordance to policies/procedures
Ensure that Purchase Order Compliance is adhered to and immediately report any breach
Raise a flag whenever Procurement bypass is encountered and promote proper sourcing channels
Control the bank spend by ensuring that all invoices are in line with group and local policies/procedures
Ensure controls are in place to counter fraud, incorrect and duplicate payments, as well as reporting any incorrect payment made then follow up until it is recovered.
Ensures integrity and accuracy of financial transactions recorded in Accounts Payable systems
Actively investigate and process rejected/on hold invoices to be paid on time.
Respond to related internal and external customer inquiries as well as resolving issues of a non-routine nature
Create and update supplier records against validated supporting documents.
Perform daily and monthly reconciliation of all Accounts Payable transactions
Handle all Accounts Payable tasks related to corporate cards and follow up on card holders for timely settlement
Follow up on invoices pending Business approval
Audit all types of invoices related to departments/branches in HSBC bank and HSBC Electronic Data Services within agreed SLA and in accordance to policies/procedures
Handle any complaint raised by Business
Timely and accurately processing/auditing of invoices to avoid any negative impact on the Business
Escalate Adverse trends and managed to mitigate impact
Maintain data quality
Support business and raising their awareness
Effective collaboration with business encountering non-routine incidents or in solving issues
Provide high quality service against published service level agreement in line with Accounts Payable instructions manual
Proactively work with the team and business partners to ensure that our financial obligations are timely met
Ensure effective and timely reporting of any Operational Loss; including Potential loss and Near Miss
Job Requirements
Bachelor’s degree in Accounting, Finance, or a related field
2 to 3 years of accounts payable experience
Excellent proficiency of Microsoft Excel
Familiarity with accounting programs and software
Basic understanding of principles of finance, bookkeeping and accounting
Ability to perform in a high pace environment
Experience dealing with high volume invoices is preferred
Strong record of stakeholder management
