Job Description
HSBC is currently recruiting for the role of Company Secretary Assistant
Duties and Responsibilities
Your main responsibilities in this role include the following:
Support the Regional Company Secretary meet all objectives of the MENAT Company Secretary function (‘SCY Function’) in a timely and professional manner, while applying the highest standard of Corporate Governance within MENA entities
Support the Assistant Company Secretary in providing full Committee and Board support for the Boards and Board Committees in the region (and specifically the Boards and Board Committees of HSBC Bank Middle East Limited (‘HBME’), HSBC Middle East Holdings BV (‘HMEH’), HSBC Middle East Financial Company (‘MEFCO’), HSBC Middle East Securities LLC (‘HMES’) and HSBC Financial Services Management Company (‘HFSM’)) to include support for (i) drafting Committee and Board agendas; (ii) following up on actions from previous meetings; (iii) uploading all relevant documents to MeetX; (iv) arranging board induction and ongoing training programme; (v) board evaluation and arranging logistics for the meetings (to include flight booking car pick-ups, hotel, visas, dealing with expenses and other ancillary arrangements);
Support the MENAT SCY Executive Committee meetings to include helping set the agendas and following up on action points
Support the enhanced vetting and onboarding process for all directors and advisors to include access to systems
Update EnGlobe with director and corporate information
Support the MENAT Executive Committee meetings to include helping with the logistics, setting the agendas and following up on action points
Support the administrative elements of (i) the data collection activities required in relation to the power of attorney process with the business and (ii) the ancillary approval process
Support (i) the administrative data collection activities in relation to drafting the directors’ quarterly returns to the DFSA; and (ii) the administrative activities required to coordinate the same with finance
Support the tracking of payments for directors and advisors’ fees
Support the administrative activities in relation to (i) the DFSA filings for Directors; and (ii) obtaining regulatory approvals for Director appointments
Help identify opportunities for savings with expenses related to Board meetings
Support any external board meetings and the HBME/HMEH strategy day: arranging venues, logistics, and programmes, ensuring SFR and IT involvement and managing associated risks;
Support the development of the Business Recovery Plan (BRP) for the function and Business Impact Analysis (BIA)
Support maintenance of the records management requirements, the Compliance ToolKit, and all associated mandatory exercises
Any other activities reasonably required to support and assist the Assistant Company Secretary and the Regional Company Secretary meet their objectives
Job Requirements
Strong understanding of the HSBC governance and values
A strong working knowledge of HSBC Group and its corporate structure
Strong working and knowledge and experience of all systems required for the function
Strong administrative experience
High level of commitment, good communication, interpersonal and problem solving skills, flexibility and tenacity, and good use of initiative
The ability to take on new projects which require more focus, time and dedication
Having strong organizational and time management skills
Strengthening customer relations; Influencing through collaboration
UAE Nationals Only
