Job Description
Abu Dhabi University is hiring an Executive Assistant to assist the Dean and his/her office in ensuring the smooth functioning of the College.
Duties and Responsibilities
Your main responsibilities in this role include the following:
Provides assistance to Dean and coordinates meetings, agendas, report compiling, travelling arrangements, etc.
Prepares a to do list based on importance and urgency of matters to be addressed
Assists with preparation of power point and other presentations by the Dean
Reminds and supports the Dean in tasks prioritization and meeting scheduling.
Raises requisitions on the system and follow up with procurement on delivery of purchased items.
Manages business travel arrangements for professional development purposes.
Follows up on expense reports related to the Dean Business travels and helps other faculty members in the college, as requested by the Dean .
Helps orient new faculty with office space and college space plan.
Files documents and correspondence appropriately, in both the electronic and other forms.
Assists the Dean’s office with obtaining any required data, information, course files, or accreditation documents.
Reviews all incoming correspondence in all forms, electronic and others, before forwarding to the Dean.
Attends telephonic and ‘in-person’ calls for the Dean and screening them before forwarding to the Dean.
Undertakes any other tasks requested by the Dean in relation to College and University needs
Relays reports and proposals from the students and faculty to improve procedures to the Dean.
Manages student complaints by directing their complaints to right channel.
Enters survey responses in the system after collecting the results
Compiles list of books to be purchased by library based on the department chairs recommendations.
Screens registration related requests such as change of major, manual entry of grades before relaying to the Dean.
Works closely with HR and finance in payments related matter such as faculty overloads and expense report payments.
Coordinates the process of updating College brochures and when required distribution of course materials to students
Links suppliers and vendors to received procured items for the college
Supports and assists the College in organizing events.
Admin Support
Student and College level support
Job Requirements
A Bachelor’s Degree, Master's degree is desirable
3 years experience
Administrative experience, preferably as an executive assistant in a University or corporate context
Experience in diary management and a proven office management skills in an executive setting
English is a must, Arabic is desirable
Computer skills (Microsoft, ERP), presentation and public speaking, communication, creativity
Job Details
Company/Organization: Abu Dhabi University
Vacancy Type: Full-time Job
Job Functions: Administrative
Job Location: Abu Dhabi, United Arab Emirates
Application Deadline: N/A
