• British Council Careers | Business Operations Assistant

    British Council Careers | Business Operations Assistant

    Location: Alexandria, Egypt

    Job Description

    The British Council is hiring a Business Operations Assistant to support the business operations administration function maintains systems, processes, documentation, handle internal enquiries and prepare management information reports for multiple functions that may require assistance depending on the size and SBU’s within country.

    The role will contribute to the achievement of British Council corporate standards and meet relevant polices/ procedures.

    Duties and Responsibilities

    Your main responsibilities in this role include the following:

      Suppliers and Services

    • Support country procurement of equipment and consumables with the support of procurement team (MarketPlace). Prepare request for quotations and create procurement requests on system.

    • Follow up on tasks performed by the contractors including delivery, quality control, and receipts. And, report their performance assessment to business operations Administrator/Manager.

    • Compliance

    • Apply Health and Safety regulations in cooperation with the Security Manager.

    • Update contracts register and manage offsite information storage as per information retention and disposal requirements.

    • Follow Financial Control Compliance Framework (FCCF) in all financial and procurement processes.

    • Monitor Child Protection regulations, and environmental framework in all related activities, and report violations

    • Estates/facilities Management

    • Perform regular checks on facilities services including hard (building maintenance, electricity, HVAC, etc), and soft services (cleaning, catering, transportation, etc) in 4 British Council branches in Egypt.

    • Escort the contractors to facilitate their work on the premises

    • Perform regular checks on operational condition of office furniture and equipment and report the status to the business operations Administrator/Manager.

    • Update office inventory of onsite assets & work of Art, their procurement, maintenance and disposal in accordance with policies and procedures

    • Perform regular checks on security systems.

    • UK appointed staff accommodation

    • Apply the British Council accommodation policy, when looking for accommodation for new staff arriving to Egypt

    • Monitor performance of agents.

    • Facilitate the flat hunting, and get approvals on contracts

    • Facilitate and coordinate moving of staff’s stuff securely and in co-operation with HR team.

    • Perform regular checks on utilities, facilities, inventory, and regular maintenance of all apartments in a timely manner.

    For further details about your role, kindly check the Following Document

    Job Requirements

    • Post holder must be eligible to work in Egypt

    • University degree

    • At least one years’ experience in a similar role. Proven track record in general office administration.

    • English at Proficiency Level B1

    • Fluent written and spoken Arabic

    • Hands-on experience in using Word, Excel, and PowerPoint.

    Job Details

    Company/Organization: British Council Egypt

    Vacancy Type: Full-time Job

    Job Functions: Administrative

    Job Location: Alexandria, Egypt

    Contract Duration: 1 year (renewable)/

    Salary/Compensation: 3856 EGP/month

    Application Deadline: 16 December 2018


    Apply on British Council website