Job Description
The British Council is hiring a Business Operations Assistant to support the business operations administration function maintains systems, processes, documentation, handle internal enquiries and prepare management information reports for multiple functions that may require assistance depending on the size and SBU’s within country.
The role will contribute to the achievement of British Council corporate standards and meet relevant polices/ procedures.
Duties and Responsibilities
Your main responsibilities in this role include the following:
Support country procurement of equipment and consumables with the support of procurement team (MarketPlace). Prepare request for quotations and create procurement requests on system.
Follow up on tasks performed by the contractors including delivery, quality control, and receipts. And, report their performance assessment to business operations Administrator/Manager.
Apply Health and Safety regulations in cooperation with the Security Manager.
Update contracts register and manage offsite information storage as per information retention and disposal requirements.
Follow Financial Control Compliance Framework (FCCF) in all financial and procurement processes.
Monitor Child Protection regulations, and environmental framework in all related activities, and report violations
Perform regular checks on facilities services including hard (building maintenance, electricity, HVAC, etc), and soft services (cleaning, catering, transportation, etc) in 4 British Council branches in Egypt.
Escort the contractors to facilitate their work on the premises
Perform regular checks on operational condition of office furniture and equipment and report the status to the business operations Administrator/Manager.
Update office inventory of onsite assets & work of Art, their procurement, maintenance and disposal in accordance with policies and procedures
Perform regular checks on security systems.
Apply the British Council accommodation policy, when looking for accommodation for new staff arriving to Egypt
Monitor performance of agents.
Facilitate the flat hunting, and get approvals on contracts
Facilitate and coordinate moving of staff’s stuff securely and in co-operation with HR team.
Perform regular checks on utilities, facilities, inventory, and regular maintenance of all apartments in a timely manner.
Suppliers and Services
Compliance
Estates/facilities Management
UK appointed staff accommodation
For further details about your role, kindly check the Following Document
Job Requirements
Post holder must be eligible to work in Egypt
University degree
At least one years’ experience in a similar role. Proven track record in general office administration.
English at Proficiency Level B1
Fluent written and spoken Arabic
Hands-on experience in using Word, Excel, and PowerPoint.
Job Details
Company/Organization: British Council Egypt
Vacancy Type: Full-time Job
Job Functions: Administrative
Job Location: Alexandria, Egypt
Contract Duration: 1 year (renewable)/
Salary/Compensation: 3856 EGP/month
Application Deadline: 16 December 2018
Apply on British Council website
