• British Embassy in Abu Dhabi Careers | Chancery Support Officer, UAE

    British Embassy in Abu Dhabi Careers | Chancery Support Officer, UAE

    Location: Abu Dhabi, UAE
    Published:

    Job Description

    Type of Post: British Embassy in Abu Dhabi, United Arab Emirates

    Job Category: Foreign and Commonwealth Office (Policy & Political roles)

    Job Subcategory: Political

    The British Embassy Abu Dhabi has a vacancy for a Chancery Support Officer.

    The jobholder will be responsible for general administration of Political and Economic Section, acting as point of contact for incoming external enquiries, filing and information management, logistical support for internal and external meetings, and other administrative tasks.

    The jobholder will support the Visits and Political Officer in the organisation and administration of all Royal, Ministerial, VIP, and senior official level visits and facilitating senior Emirati visits to the UK.

    The jobholder will also assist the Culture and Events Officer in the preparation and execution of events held by the Embassy.

    Duties and Responsibilities

    Your main responsibilities in this role include the following:

      General administration of Political and Economic Section (50%)

    • Maintaining and updating book of contacts and CVs for the section

    • Drafting and issuing Diplomatic Notes to request meetings, notify of inward visits, and draft other notes as per Political/ Economic Section needs

    • Responsible for the section’s Information Management tasks such as maintenance of filing systems and databases

    • Administrative support for the Head of Political Section

    • Providing logistical support for external meetings

    • Assisting the team with general administrative tasks

    • Flexibility to respond to Political/ Economic Section team requirements as they arise.

    • Supporting the Visits and Political Officer in the organisation and administration of all Royal, Ministerial, VIP, and senior official level visits and facilitating senior Emirati visits to the UK (30%)

    • Assisting with finalising programmes for inward visits, including arranging official calls, often to tight deadlines, ensuring accuracy of information;

    • Keeping the forward look of upcoming inbound and outbound visits up-to-date

    • Working with others, including Embassy staff (Government Relations Officers, the Ambassador’s Residence Manager) on visit logistics: transport; accommodation and entertainment programme elements

    • Assisting the Culture and Events Officer in the preparation and execution of events held by the Embassy (20%)

    • Working with Embassy teams, often with tight deadlines, to assist in the delivery of Embassy events

    • Organise contact and venue database for Chancery events, often according to Soft Power strategy themes (women empowerment, youth engagement, education, climate, etc.)

    • Assist in updating the yearly event calendar with the Communications team.


    Job Requirements

    • Ability to communicate fluently, effectively, and persuasively in English (both orally and written)

    • Exceptional organisation, prioritisation and time management skills

    • Close attention to detail

    • Ability to work autonomously and carry out routine work with minimal supervision

    • Team player and good networking skills/interpersonal skills

    • IT literate: competence in word processing, email, and calendar management (e.g., knowledge of Microsoft Office programmes such as Word, Excel, and Outlook).

    Desirable qualifications, skills and experience

    • Proven record as an administrator

    • Minimum two years of office experience

    • Arabic language skills

    • Experience working with Government officials, Ministries, and Institutions.

    Required competencies

    • Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace

    Job Details

    Company/Organization: British Embassy in Abu Dhabi

    Employment Type: Full-time

    Job Location: Abu Dhabi, United Arab Emirates

    Duration of Post: Permanent

    Compensation/Salary: AED 11,108 Per Month

    Start Date: 3 March 2019

    Application Deadline: 10 January 2019

    Have questions?

    Join us @24Seven Jobtalk UAE and get answers on any topic

    Leave Feedback