Job Description
Type of Post: British Embassy in Abu Dhabi, United Arab Emirates
Job Category: Foreign and Commonwealth Office (Policy & Political roles)
Job Subcategory: Political
The British Embassy Abu Dhabi has a vacancy for a Chancery Support Officer.
The jobholder will be responsible for general administration of Political and Economic Section, acting as point of contact for incoming external enquiries, filing and information management, logistical support for internal and external meetings, and other administrative tasks.
The jobholder will support the Visits and Political Officer in the organisation and administration of all Royal, Ministerial, VIP, and senior official level visits and facilitating senior Emirati visits to the UK.
The jobholder will also assist the Culture and Events Officer in the preparation and execution of events held by the Embassy.
Duties and Responsibilities
Your main responsibilities in this role include the following:
Maintaining and updating book of contacts and CVs for the section
Drafting and issuing Diplomatic Notes to request meetings, notify of inward visits, and draft other notes as per Political/ Economic Section needs
Responsible for the section’s Information Management tasks such as maintenance of filing systems and databases
Administrative support for the Head of Political Section
Providing logistical support for external meetings
Assisting the team with general administrative tasks
Flexibility to respond to Political/ Economic Section team requirements as they arise.
Assisting with finalising programmes for inward visits, including arranging official calls, often to tight deadlines, ensuring accuracy of information;
Keeping the forward look of upcoming inbound and outbound visits up-to-date
Working with others, including Embassy staff (Government Relations Officers, the Ambassador’s Residence Manager) on visit logistics: transport; accommodation and entertainment programme elements
Working with Embassy teams, often with tight deadlines, to assist in the delivery of Embassy events
Organise contact and venue database for Chancery events, often according to Soft Power strategy themes (women empowerment, youth engagement, education, climate, etc.)
Assist in updating the yearly event calendar with the Communications team.
General administration of Political and Economic Section (50%)
Supporting the Visits and Political Officer in the organisation and administration of all Royal, Ministerial, VIP, and senior official level visits and facilitating senior Emirati visits to the UK (30%)
Assisting the Culture and Events Officer in the preparation and execution of events held by the Embassy (20%)
Job Requirements
Ability to communicate fluently, effectively, and persuasively in English (both orally and written)
Exceptional organisation, prioritisation and time management skills
Close attention to detail
Ability to work autonomously and carry out routine work with minimal supervision
Team player and good networking skills/interpersonal skills
IT literate: competence in word processing, email, and calendar management (e.g., knowledge of Microsoft Office programmes such as Word, Excel, and Outlook).
Desirable qualifications, skills and experience
Proven record as an administrator
Minimum two years of office experience
Arabic language skills
Experience working with Government officials, Ministries, and Institutions.
Required competencies
Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
Job Details
Company/Organization: British Embassy in Abu Dhabi
Employment Type: Full-time
Job Location: Abu Dhabi, United Arab Emirates
Duration of Post: Permanent
Compensation/Salary: AED 11,108 Per Month
Start Date: 3 March 2019
Application Deadline: 10 January 2019
