Job Description
Duties and Responsibilities
Your main responsibilities in this role include the following:
Administrative Assistance
Document Control assistance for all Dubai HSE team.
Screening mails, preparing memos, preparing presentations for HSE team meetings and trainings.
Assisting HSE Team in conducting HSE Campaigns by designing Posters using actual photographs from the site.
Frequent functional co-ordination with the field and consistent contacts with multi-disciplines for the exchange of HSE information and statistics.
Preparing flyers/Internal Magazines related to HSE Campaigns and Special Events.
Processing flight booking and accommodation request for HSE Staff with regards to their business trips.
Assisting HSE team in arranging special HSE meetings (booking conference hall, audiovisual settings and refreshments).
Attending telephone calls and arranging all printing jobs.
Preparing and distributing Monthly Duty-Standby Roster to concerned.
Preparing yearly leave schedule for HSE Staff and amend the same based on operational requirements.
Working closely with ENOC to prepare for meetings and any required sectorial matters.
Preparing the weekly ICC Roster by gathering information from all teams who has position in Incident Command Center.
Coordinating with ICS Advisor/Coordinator for sending schedules of training sessions and workshops, collecting/compiling nominations for the same.
Audit Planning
Assisting HSE team in Dubai for preparing HSEMS, ISO and other consultancy services and Audits and preparing correspondences for the same.
Arranging HSE documents for OHSAS 18001 & OHSAS 14001 internal and external Audits and action follow-ups.
Assisting HSE team in Dubai compiling HSE weekly and monthly reports, MOM’s, and all other IT assistance; in addition to conducting quarterly HSE committee Meetings and coordinate with ENOC with regards to HSE matters.
HSE Team Training & Development
Preparing HSE Training schedule on monthly basis and coordinate with sites annual training schedule.
Sending course schedule to teams in all sites.
Making proper coordination for HSE Training by sorting the nominations received from various Teams.
Updating the training database of employees for scheduled trainings and special trainings conducted by HSE Section.
Coordinating with HR Department and arranging HSE Induction for new comers.
Coordinate training /workshops with ENOC ESH and Sustainability Group.
Accident Incident Near Miss Recording
Entering near miss and accident reports in excel database for trend analysis and follow-ups.
Collecting Near Miss reports from various sites and compile the database to issue weekly/monthly progress reports.
Forwarding near miss reports to concerned action parties and follow up on the close out of near miss reports.
Preparing certificates for Weekly/Monthly Near Miss Winners distributing the memos and publishing the slides in Dragon Oil Monthly Newsletter.
Assisting Dubai team and other sites in preparing Safety Alerts/Safety Flashes and distributing the same across Teams/Sections.
Assess HSE Dubai team in Compiling HQ man hours and sites man hours for calculation of incidents rates.
Follow-up and Update incident action tracking register, corporate risk register and IMS N/C register.
Job Requirements
Minimum 3 years of experience in similar position in the oil and gas industry.
Experience with a reputable oil and gas service company will be an advantage.
Job Details
Company/Organization: Dragon Oil
Vacancy Type: Full-time Job
Job Location: Dubai, United Arab Emirates
Application Deadline: N/A
