Al Futtaim UAE Careers | Administrative Executive - Watches & Jewellery

Al-Futtaim

Job Description

The Administration Executive role is the direct support to the Duty Free business operations. He/she will perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation for the assigned brands of the organization.

Duties and Responsibilities

Your main responsibilities in this role include the following:

Stock Management

• Maintain required inventory levels across Duty Free POS

• Allocate new arrivals as per merchandising plan

• Ensure periodic replenishment based on merchandising plan by preparing quotations and blocking stock.

• Generate ageing report and distribution across POS based on brand strategy, and re-allocate to other locations based on sales.

• Analyse stocks for duty free on a monthly basis with Brand manager and suggest corrective actions to channel partners.

• Monitor and follow up on blocked stocks

• Allocate furniture or POS material based on requirement

Reporting

• Access SAP/BI and Duty Free vendor portal on a daily basis for daily reports on stocks, sales, vendor performance, ageing, MTD performance etc

• Prepare monthly sales report for brands

• Update internal sales reports on a weekly basis per POS/ channel

• Maintain master file for brand and pricing as per current formats

• Prepare sell in and sell out reports for Duty Free.

• Monitor stock ageing report from Duty Free

• Archiving of approvals and relevant documentation

Co-ordination

• SAP Billing and documentation with the Retail HO team

• Processing of orders with channel partners, returns etc including inspection and documentation

• With sales staff for specific requirements for stock or display material

• Processing monthly incentives and overtime claims of the Duty-Free team

• Processing airport pass applications, holiday planners and weekly team roster etc

• Payment processing for Rent, Duty Free staff salary etc

• Processing of invoice submission for payment

• Monthly promotion planner update for Vendor funded support

• Compile offer details from advertisements or promotions and monitor performance for all tactical initiatives

Job Requirements

• Graduate in Accounts/Commerce

• 2-3 years’ experience in Administration and Sales coordination

• Excellent MS office skills vital.

• PC Knowledge required & Knowledge of accounting practices

• Detailed report analysis skills

Job Details

Company/Organization: Al Futtaim

Employment Type: Full-time Job

Job Location: Dubai, United Arab Emirates

Application Deadline: N/A

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