Job Description
The Administration Executive role is the direct support to the Duty Free business operations. He/she will perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation for the assigned brands of the organization.
Duties and Responsibilities
Your main responsibilities in this role include the following:
Maintain required inventory levels across Duty Free POS
Allocate new arrivals as per merchandising plan
Ensure periodic replenishment based on merchandising plan by preparing quotations and blocking stock.
Generate ageing report and distribution across POS based on brand strategy, and re-allocate to other locations based on sales.
Analyse stocks for duty free on a monthly basis with Brand manager and suggest corrective actions to channel partners.
Monitor and follow up on blocked stocks
Allocate furniture or POS material based on requirement
Access SAP/BI and Duty Free vendor portal on a daily basis for daily reports on stocks, sales, vendor performance, ageing, MTD performance etc
Prepare monthly sales report for brands
Update internal sales reports on a weekly basis per POS/ channel
Maintain master file for brand and pricing as per current formats
Prepare sell in and sell out reports for Duty Free.
Monitor stock ageing report from Duty Free
Archiving of approvals and relevant documentation
SAP Billing and documentation with the Retail HO team
Processing of orders with channel partners, returns etc including inspection and documentation
With sales staff for specific requirements for stock or display material
Processing monthly incentives and overtime claims of the Duty-Free team
Processing airport pass applications, holiday planners and weekly team roster etc
Payment processing for Rent, Duty Free staff salary etc
Processing of invoice submission for payment
Monthly promotion planner update for Vendor funded support
Compile offer details from advertisements or promotions and monitor performance for all tactical initiatives
Stock Management
Reporting
Co-ordination
Job Requirements
Graduate in Accounts/Commerce
2-3 years’ experience in Administration and Sales coordination
Excellent MS office skills vital.
PC Knowledge required & Knowledge of accounting practices
Detailed report analysis skills
Job Details
Company/Organization: Al Futtaim
Employment Type: Full-time Job
Job Location: Dubai, United Arab Emirates
Application Deadline: N/A
