• Al Futtaim UAE Careers | Administrative Executive - Watches & Jewellery

    Al Futtaim UAE Careers | Administrative Executive - Watches & Jewellery

    Location: Dubai - United Arab Emirates

    Job Description

    The Administration Executive role is the direct support to the Duty Free business operations. He/she will perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation for the assigned brands of the organization.

    Duties and Responsibilities

    Your main responsibilities in this role include the following:

      Stock Management

    • Maintain required inventory levels across Duty Free POS

    • Allocate new arrivals as per merchandising plan

    • Ensure periodic replenishment based on merchandising plan by preparing quotations and blocking stock.

    • Generate ageing report and distribution across POS based on brand strategy, and re-allocate to other locations based on sales.

    • Analyse stocks for duty free on a monthly basis with Brand manager and suggest corrective actions to channel partners.

    • Monitor and follow up on blocked stocks

    • Allocate furniture or POS material based on requirement

    • Reporting

    • Access SAP/BI and Duty Free vendor portal on a daily basis for daily reports on stocks, sales, vendor performance, ageing, MTD performance etc

    • Prepare monthly sales report for brands

    • Update internal sales reports on a weekly basis per POS/ channel

    • Maintain master file for brand and pricing as per current formats

    • Prepare sell in and sell out reports for Duty Free.

    • Monitor stock ageing report from Duty Free

    • Archiving of approvals and relevant documentation

    • Co-ordination

    • SAP Billing and documentation with the Retail HO team

    • Processing of orders with channel partners, returns etc including inspection and documentation

    • With sales staff for specific requirements for stock or display material

    • Processing monthly incentives and overtime claims of the Duty-Free team

    • Processing airport pass applications, holiday planners and weekly team roster etc

    • Payment processing for Rent, Duty Free staff salary etc

    • Processing of invoice submission for payment

    • Monthly promotion planner update for Vendor funded support

    • Compile offer details from advertisements or promotions and monitor performance for all tactical initiatives

    Job Requirements

    • Graduate in Accounts/Commerce

    • 2-3 years’ experience in Administration and Sales coordination

    • Excellent MS office skills vital.

    • PC Knowledge required & Knowledge of accounting practices

    • Detailed report analysis skills

    Job Details

    Company/Organization: Al Futtaim

    Employment Type: Full-time Job

    Job Location: Dubai, United Arab Emirates

    Application Deadline: N/A