• HSBC Egypt Jobs | Executive Assistant

    HSBC Egypt Jobs | Executive Assistant

    Location: Egypt
    Published:

    Job Description

    To provide high quality, confidential and comprehensive administrative, analytical and EA support. Duties to include diary management, email handling, expense management, administration of leadership meetings and other key committees, scheduling appointments, planning and structuring programmes and itineraries across different time zones.

    Duties and Responsibilities

    Your main responsibilities in this role include the following:

    • Be responsible for calendar management for the Senior Manager, requiring interaction with internal and external executives and assistants, to coordinate a variety of meetings

    • Communicate and handle incoming and outgoing emails on behalf of the Senior Manager and respond where appropriate

    • Promptly screen and handle daily calls and inquiries and respond independently to routine issues and questions

    • Make travel arrangements for the Senior Manager and arrange overseas meeting schedules and programmes

    • Take minutes of meetings and follow up with any actions

    • Produce letters, reports, memoranda, forms and schedules, utilising various PC-based software packages

    • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, handling courier and filing; and sometimes confidential materials

    • Team administration to consolidate department organisation charts, staff contacts, holiday records, and the whereabouts tracker.

    • Customers / Stakeholders

    • Provides a professional and confident representation of the Senior Manager.

    • Leadership & Teamwork

    • Build a network and develop relationships with HSBC employees at all levels. Cover for other EAs within the team.

    • Extends help to other PA’s workloads permitting. Work with other PA’s to ensure good teamwork and cover arrangements are in place.

    • Operational Effectiveness & Control

    • To continually reassess the operational risks associated with the role and adhere to internal controls, procedures and policies

    • Support, encourage and participate in a programme of continuous improvement and cost control/reduction

    • Consider HSBC’s commitment to reducing its carbon footprint

    • Effective use of technology

    • Maintain confidentiality at all times relating to information handled and known


    Job Requirements

    • Broad understanding of the HSBC Group

    • General knowledge of HSBC structure, organisation and ideally knowledge of HR

    • Previous secretarial / administrative experience working at a senior level

    • Experience of working within a global role

    • Previous data management and analysis (some experience preferred but not essential)

    • A-Level Qualifications or equivalent and above

    • Strong interpersonal skills, confident and ability to work at all levels

    • Professional and able to project a good image to external clients

    • Strict adherence to the requirements of confidentiality

    • Energetic, enthusiastic team player

    • Role model and ambassador for HSBC and their executive manager

    • Very good knowledge of Lotus Notes and proficient in Word, Excel and Powerpoint

    • Professional, polished, ability to deal assertively but sensitively with internal and external customers

    • Remain calm under pressure

    • Ability to re-prioritise in very short timescales

    • Discretion and integrity.

    Job Details

    Company: HSBC

    Employment Type: Full-time

    Job Location: Cairo, Egypt

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